GENERAL CLASS AND REHEARSAL POLICIES

Photo & Video Release Policy

By participating in any classes, programs, activities, or events at Alabama Repertory Theatre, you agree to the following terms:

Consent to Photography and Recording
Participants, or their legal guardians if under 18, grant permission for Alabama Repertory Theatre Company to photograph and record video during classes, rehearsals, performances, and other studio-related activities.

Permission to Use
Alabama Repertory Theatre may use these photographs and videos for promotional purposes, including but not limited to social media, websites, advertising, printed materials, and other marketing outlets.

No Compensation
Participants understand that no compensation will be provided for the use of their image, likeness, or recorded voice.

Revocation of Consent
If a participant or guardian wishes to revoke this consent, they must do so in writing. Revocation does not apply to photos or videos already in use or published prior to the date of written notice.

By participating, you acknowledge and agree to the terms of this Photo & Video Release Policy.

Release of Liability

I understand that participation in classes, rehearsals, and performances at Alabama Repertory Theatre Company involves physical activity that may result in injury. I affirm that my child is in good physical condition and capable of participating. I acknowledge and accept all risks associated with theatre and dance training and voluntarily assume full responsibility for any personal injury or medical condition that may arise as a result of participation.

I agree to release and hold harmless Alabama Repertory Theatre Company, its instructors, staff, and volunteers from any and all claims, liabilities, or demands arising out of or related to participation in any and all studio activities. This includes any claims of negligence or liability for injuries, accidents, or illnesses sustained while at the studio or while participating in any related event or function. I understand that Alabama Repertory Theatre Company does not carry medical insurance for students and that it is my responsibility to provide such coverage if desired.

I further acknowledge that it is my responsibility to inform Alabama Repertory Theatre Company of any medical conditions, allergies, or restrictions related to my child’s participation. I authorize the staff to seek medical care or treatment in an emergency situation, if I am unable to be reached.

Medical Emergencies

At Alabama Repertory Theatre, the safety and well-being of our students is a top priority. This policy outlines how our staff responds to illness or injury during any class, rehearsal, performance, or event. All students must have current emergency contact and health-related information on file, provided during registration.

In the event of a medical emergency, staff will respond calmly and appropriately to assess the situation and ensure the student’s safety. Emergency services (911) will be contacted immediately for any serious or life-threatening incident. The student will not be moved unless absolutely necessary to prevent further harm. Once the situation is under control or help is on the way, the parent or guardian will be contacted using the information provided at registration.

Staff may provide limited care for minor injuries—such as offering an ice pack or basic assistance—to the extent they feel comfortable. Alabama Repertory Theatre staff is not CPR or AED certified, and emergency medical care will be handled by professionals if needed. All medical incidents are documented within 24 hours and stored confidentially.

By checking the box on the registration form, I confirm that I have read and understood this Medical Emergency Policy. I authorize Alabama Repertory Theatre Company to act according to this policy in the event of an emergency involving my child. I also acknowledge and accept the inherent risks associated with physical activity, including the possibility of injury, and agree that participation is voluntary.

Payment Policy

By enrolling in any service provided by Alabama Repertory Theatre Company, including but not limited to monthly tuition, competition fees, voice lessons, summer camps, and other studio offerings, customers agree to the following terms:

Automatic Payments: Customers authorize Alabama Repertory Theatre Company to automatically withdraw the applicable fees from their designated bank account or credit card.

Balance Adjustments: Alabama Repertory Theatre Company may withdraw additional funds to cover any outstanding balance, including overdue fees or missed payments. Notification: Customers will be notified of each automatic payment.

Account Changes: Customers must ensure sufficient funds in their account and inform Alabama Repertory Theatre Company of any changes to their payment information.

Primary Account Holder: Alabama Repertory Theatre Company recognizes the individual making the majority of payments or the legal guardian who enrolled the student in the classes or team as the primary account holder. Any legally restricted changes to the primary contact must be supported by official documentation, which must be submitted via email to bamareptheatre@gmail.com for review and approval. This person will serve as the main point of contact for all financial matters, including payment adjustments, overdue balances, and cancellations. However, both parents/guardians may receive general studio updates unless legally restricted.

Updates & Communication: To receive general studio updates, customers must have an account on our website and be subscribed to our email list and/or follow us on Facebook. Competition team members must have a parent/guardian join our private Facebook groups for the duration of the season.

Payment Responsibility & Account Hold Status: Customers agree to pay all fees on time. Failure to do so may result in the account being placed on hold, and students may not be able to attend classes or performances. This includes but is not limited to overdue payments on tuition, competition fees, travel fees, merchandise, or any other outstanding transactions with Alabama Repertory Theatre Company.

Electronic Signature Agreement: Clicking the check mark on the booking form counts as an electronic signature, which is legally binding and signifies agreement to all terms outlined in this policy and any other policy held by Alabama Repertory Theatre Company.

Policy Changes: Alabama Repertory Theatre Company reserves the right to modify this policy and any other policy it holds at any time without prior notice. It is the responsibility of customers to review all company policies periodically for any updates.

Cancellation: To cancel, customers must provide written notice at least 15 days before the next scheduled payment date. Cancellation takes effect in the following billing cycle. By enrolling, customers acknowledge and agree to these payment terms.

Code of Conduct

Alabama Repertory Theatre Company is committed to providing a safe, respectful, and uplifting environment for all students, families, and staff. By entering our facility or participating in any program, class, event, competition, or performance in which performers represent Alabama Repertory Theatre Company, all individuals agree to uphold this Code of Conduct.

Smoking, vaping, alcohol, and drug use are strictly prohibited anywhere on the property we lease and operate in, including the building, outdoor walkways, and parking areas. These same standards apply at all off-site events and activities where Alabama Repertory Theatre Company is being represented.

We do not tolerate yelling at children, the use of threatening or aggressive language, or any form of physical discipline, including striking or hitting. Bullying, teasing, or exclusion of any kind — whether verbal, physical, or social — is strictly prohibited. All students and families are expected to treat one another with kindness, encouragement, and respect.

Any behavior that endangers the emotional or physical safety of others or creates a hostile environment may result in immediate removal from the premises or event, and may lead to dismissal from our program. We appreciate your support in fostering a positive, inclusive, and family-centered studio culture where every student can thrive.

Cancellations and Attendance

Students are expected to attend all scheduled classes. Make-up classes are not provided for missed absences. In some cases, a private lesson may be arranged to cover missed material, depending on instructor availability, but this is not guaranteed and may require an additional fee.

In the event of inclement weather, emergency closures, or unforeseen interruptions, Alabama Repertory Theatre will notify families via social media groups. We generally follow the Gadsden City School System and Etowah County School System closure schedule. Make-up opportunities may occasionally be offered, but no refunds will be issued for missed classes due to weather or emergency closures.

All studio communication should go through official channels such as email, text, or direct contact with the directors. For any questions or concerns, families are encouraged to reach out to the Director directly.